Business and productive efficiency have many sides. And one of them has to do with savings in the acquisition of printing and photocopying equipment. In fact, it is possible not to have to buy them thanks to a service that is increasingly used by professionals and companies: the printer service pay-per-use or printing and copying near me, as it is also called.
What is the ” Pay Per Use Printers” service ?
When a company needs to make many prints and photocopies. It usually includes large printers in its equipment, which require maintenance, in addition to the initial purchase cost. An example of companies that usually print and photocopy large amounts of documents are:
- Banks, commercial and financial management companies that carry out mailing campaigns on paper.
- Real estate agents that send promotions and letters at home.
- Large companies that make many photocopies for distribution of internal communication.
- Marketing and communication agencies.
Well, the cost per copy service consists of requesting these large quantities of prints or photocopies from third parties , that is, graphic arts companies specialized in this service. The most important and interesting thing about this service is that you only pay for the printed or photocopied page.
Advantages of using this service
The first of the advantages we have already mentioned at the beginning: not having to buy one or more printers or photocopiers . Buying those that are used for large runs can have a cost of thousands of euros. An expense that can be removed from the Debit by outsourcing the service.
Another advantage has to do with the maintenance of the photocopier . Depending on its functionalities, this maintenance and possible breakdowns. Can also represent a significant expense that it is not necessary to assume.
Especially if large print runs or many photocopies are made. The cost of consumables can be very high, possibly greater than the maintenance expenses.
Another very important advantage is that by outsourcing the service you have a greater variety of printing services . That is, the companies that provide this service have numerous teams to deal with any type of work. Assuming the purchase of so many pieces of equipment for a single business is economically unfeasible.
For these reasons and more, little by little, graphic arts companies have been created. That are dedicated to serving companies with cost-per-copy rates that are worth it.
Types of services and average costs
The image above is an example of the cost of a pay-per-use printer service. The cost may vary depending on the type of printing : monochrome, black and white, and color. In this last sense, the costs also vary by the number of colors used.
The cost per copy may also depend on the complexity of the designs to be printed (it does not affect photocopying as much) and if the printing is laser or inkjet .
How to request these services
Every day more graphic arts companies are joining the cost-per-click service. And to offer this service they usually have websites where they offer the possibility of requesting a quote.
We have chosen a real image of this type of form where you can see the characteristics of the service that customers must include:
- In addition to a photocopier or printer, you can also choose the scanner service (especially for documents larger than DIN A-4) or the Fax service.
- Choice of color or Black and White.
- And the size of the paper to be photocopied or printed can also influence the price.
From here, the budget is simply received. The company requests the designs (.jpg, .pdf…) and is in charge of carrying out the work. And delivering it within the agreed deadline. So simple and cheap.